EXECUTION OF CLINICAL TRIAL AGREEMENTS (CTA)
The University of Texas Health Science Center at San Antonio faculty and staff participate in numerous clinical trial projects to study investigational drugs or devices. These studies are usually funded by pharmaceutical companies and are an important part of the process to assure the safety and efficacy of the drug or device, obtain Food and Drug Administration (FDA) approval and bring a product to market.
The Office of Sponsored Programs (OSP) is responsible for reviewing, negotiating and legally executing agreements from external funding sources. The resolution of many contractual issues requires coordination between the external funding source, Investigator and OSP; the involvement of each party is essential to a successful contractual arrangement with mutually acceptable terms. Investigators should initiate an agreement request in ERMSA and provide OSP with a copy of the proposed agreement, copy of the Protocol, and a company contact person, as early in the process as possible. IRB approval is not required in order for OSP to execute an agreement. Company contacts may initiate an agreement by emailing contracts@uthscsa.edu.
Although each document is reviewed on a case-by-case basis, there are a number of key issues that are common to most clinical trial agreements. These following items will be negotiated by the OSP with the Sponsor:
AGREEMENT PARTIES
All Clinical Trial Agreements should be only between The University of Texas Health Science Center at San Antonio and the Sponsor. The Investigator is an employee of the institution and never is a named party to the Agreement.
INDEMNIFICATION
The sponsoring company, and the actual owner of the study drug or device if an intermediary is involved, must agree to indemnify and hold harmless UT Health SA, the University of Texas System, its Board of Regents, Investigator, officers, agents and employees from any and all liabilities, claims, actions or suits for personal injury or death arising from the administration of the study drug, including but not limited to the use of the study results by Sponsor. UT Health SA will only indemnify the Sponsor for negligent activities.
CONFIDENTIALITY
It is often necessary for the sponsoring company to provide information of a proprietary nature to the Investigator or his/her staff and it is important to the company’s business interests that the confidentiality of this information be protected. Written confidential information should be stamped as such and oral communication should be reduced to writing and stamped “confidential” within thirty (30) business days. Access to confidential information (including the protocol) must be strictly controlled and each Investigator should have a plan for assuring control. All agreements must have a time limit for information to be kept confidential by UT Health SA. Our standard language is only to allow information received from the Sponsor to be kept confidential for a period of three (3) years after the termination of the Agreement.
PUBLICATION
Agreements must allow the Investigator the freedom to publish results of the study. However, the company may have the right of prior review to identify proprietary or confidential information. Approval rights on publications are not granted to sponsors.
INTELLECTUAL PROPERTY
The drug or device being tested in the clinical trial is normally owned by the sponsoring company and already covered by patent protection. Although each situation must be reviewed on its own merit, it is UT Health SA’s general policy that title to inventions arising from projects designed and conducted by faculty, staff or students will be owned by UT Health SA. Clinical studies originating with UT Health SA’s investigator usually afford the sponsoring company the right of first refusal to obtain an exclusive, worldwide, royalty-bearing license to discoveries arising from the conduct of the study. If the study design (protocol) originates with a company, then the UT System has determined that title to inventions can be granted to the company because the protocol is based on that company’s existing intellectual property.
INSURANCE
To support the above indemnification the sponsoring company must maintain a sufficient level of insurance. Each component of The University of Texas System is self-insured pursuant to the University of Texas System Professional Medical Malpractice Self-Insurance Plan, under the authority of Section 59 of the Texas Education Code. The Health Science Center has and will maintain in force during the term of its agreements with third parties adequate insurance to cover its indemnification obligations.
GOVERNING LAW
Agreements must either be governed by the laws of the State of Texas or this provision must be absent from the agreement.
GENERIC DRUG ENFORCEMENT ACT
Many agreements include a clause which requires a certification that the Principal Investigator and others participating in the study are not debarred, and have never been debarred, under the Generic Drug Enforcement Act of 1992. UT Health SA must notify the company of any debarment or threat of debarment occurring during the term of the study and usually one year afterwards. Investigators and other staff members in the study may be required to sign such a certification.